STYLE
OF BUSSINEES LETTER
A business letter is
usually a letter from one company to another, or between such organizations and
their customers, clients and other external partyes. The overall style of
letter depends on the relationship between the parties concerned. Business
letters can have many type of contents, for example to request direct
information or action from another party, to order supplies from a supplier, to
point out a mistake by the letter's recipient, to reply directly to a request,
to apologize for a wrong, or to convey goodwill. A business letter is sometimes
useful because it produces a permanent written record, and may be taken more
seriously by the recipient than other forms of communication.
A.Style
of Bussiness Letter Full Block
Full block style is a
letter format in which all text is justified to the left margin. In block
letter style, standard punctuation is placed after salutations and in other
headings. Open punctuation, however, refers to a modification of style where
all nonessential punctuation is omitted. A few key factors will help you
understand block style format and the difference that open punctuation makes.
1. Return Address: If
your stationery has a letterhead, skip this. Otherwise, type your name, address
and optionally, phone number. These days, it’s common to also include an email
address.
2. Date: Type the date of your letter two to six lines below the
letterhead. Three are standard. If there is no letterhead, type it where shown.
3. Reference Line: If the recipient specifically requests information,
such as a job reference or invoice number, type it on one or two lines,
immediately below the Date.
4. Special Mailing Notations: Type in all uppercase characters, if
appropriate.
5. On-Arrival Notations: Type in all uppercase characters, if
appropriate. You might want to include a notation on private correspondence.
6. Inside Address: Type the name and address of the person and/or
company to whom you’re sending the letter, three to eight lines below the last
component you typed. Four lines are standard.
7. Attention Line: Type the name of the person to whom you’re
sending the letter.
8. Salutation: Type the recipient’s name here. Type Mr. or Ms.
[Last Name] to show respect, but don’t guess spelling or gender.
9. Subject Line: Type the gist of your letter in all uppercase
characters, either flush left or centered. Be concise on one line.
10. Body: Type two spaces between sentences. Keep it brief and to the
point.
11. Complimentary Close: What you type here depends on the tone and
degree of formality.
12. Signature Block: Leave four blank lines after the Complimentary
Close to sign your name. Sign your name exactly as you type it below your
signature. Title is optional depending on relevancy and degree of formality.
13. Identification Initials: If someone typed the letter for you, he
or she would typically include three of your initials in all uppercase
characters, then two of his or hers in all lowercase characters.
14. Enclosure Notation: This line tells the reader to look in
the envelope for more. Type the singular for only one enclosure, plural for
more.
15. cc: Stands for courtesy copies (formerly carbon copies). List the
names of people to whom you distribute copies, in alphabetical order
B.Style
of Bussiness Letter Semi-Block
Semi-Block style is
somewhat more complicated than other popular styles of business writing. In
indented style, new paragraphs in a piece of writing are indented that is, they
begin about 1.5 centimeters to the right of the left margin. Other parts of a
business letter are moved farther to the right half of the page. Indented style
is one of the older formats for business writing currently in use, though other
formats are becoming more popular. Indented style is a format that many of
today’s business people were trained to use.
Example of Semi Block
style letter form:
Consist of:
·
Letter Head
·
Date
·
Letter no
·
Attchment
·
Case
·
Letter Address
·
Salution
·
Introduction letter
·
Explanation letter
·
The Cover letter
·
Greeting closing
·
Name of Office
·
Signature
·
Names of Approach
·
Copy
·
Intials
C. Style of Bussiness Letter Simplified-style
Simplified-style
business letters contain all the same elements as the full-block and semi-block
letters. Like the full-block format, the simplified format left-justifies every
line except for the company logo or letterhead. The date line is either
slightly right of center or flush with the center of the page. Letters written
in the simplified format have fewer internal sections, such as the body,
salutation and date line.
Using
the simplified style is the most useful at times when you don’t have a
recipient’s contact name. Because the simplified style does not require a
salutation, you don’t need the person’s name. The simplified format does away
with unneeded formality while maintaining a professional approach
D. Style of Bussiness Letter Hanging - Indented
A hanging indented
letter style is when a paragraph is indented so that the first line hangs over
the rest. Normally you would see a first line indent. A hanging indented letter
style is when a paragraph is indented so that the first line hangs over the rest.
Normally you would see a first line indent. Styles Format Business Letter
okhtablog A hanging indented letter style is when a paragraph is indented so
that the first line hangs over the rest. Normally you would see a first line
indent. Business Letter Hanging Indented Style Sample
