Asriel Sihite's Blog: 2019

Friday, December 6, 2019

Tugas 3 Bahasa Inggris Bisnis 3

Inquiry Letter and Replaying to Inquries

1. Inquiry Letter

Inquiry Letter is a type of request or request for information about a product, service, job opening or other business information. The function of this letter is to respond to an advertisement from information sources such as print or electronic media about a product / service when we are interested in the information.

Some questions that are usually listed in the inquiry letter include the name and type of product, product specifications (type, size, quality, color, etc.), unit price, price discount, how to pay from buyer to seller, how to deliver the product from seller to buyer and ease that may be obtained by the buyer for example after-sales service.

Example :

PT. Raudah

Jl. Lily N0. 24

Jakarta

April 27^th 2019

PT. Ambarawa Ipeh Octopus

Jl. Mawar No.29 Jakarta

Dear Sirs,

We are interested in your promotion service and should be pleased if you could promote our products.

For information PT. Raudah is located at JL. Lily No. 24 Jakarta. We are a company engaged in the field of bread production. We were founded in 2014 and currently has more than 1000 clients.

Implementation of the promotion carried out on May 17^th 2019 at Jakarta Fair. Equipment we need to do is stand, tables, brochures and banner. Promotion cost needed is Rp 5.500.000. For more details, we attach a breakdown of costs.

We hope to the pleasure of a cooperate with your company and you will be able to send us reply by return.

Your faithfully,

Asriel Sihite

2. Replying Inquiry Letter

Replying Inquiry Letter is Letter sent by the seller to prospective buyers to answer to provide some information about an item that the prospective buyer wants to know. In a reply of inquiry letter, we usually convey things that potential buyers want to know about the items they will buy, for example, they want to know the quality, price and when we can receive the goods. then we also ask about the implementation and terms of purchase of the goods.

The contents of the reply of inquiry letter usually consists of:

· At the opening paragraph, a thank-you note is given, linking the response of the letter by showing the letter reference and the date of the reply.

· main paragraph, usually contains information / explanations - desires of the prospective buyer as stated in the inquiry letter.

· In the closing paragraph, usually ending the letter with a sentence of hope - hope that prospective buyers are interested in ordering the goods offered as well as a gracious greeting and appreciation for the attention of potential buyers.

Example:

PT. Ambarawa Ipeh Octopus

Jl. Mawar No.29

Jakarta

April 30^th 2019

PT. Raudah

Jl. Lily N0. 24 Jakarta

Dear Madam,

Thank you for your letter of April 27, 2019 inquiring about cooperate promoting your products.

Be base on your letter and as the treatment about cooperate promotion your products are satisfactory, so we were agree to do cooperate with your company.

We look forward to be meeting to talk over about cooperate and we hope cooperate could be going with good.

Your faithfully,

Asriel Sihite

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Saturday, November 2, 2019

Tugas 2 Bahasa Inggris Bisnis 1

PARTS OF BUSINESS LETTER

Letter Head(Kop Surat)
Letter Head Identity that contains the logo, name, address and telephone of the sender of the letter. Example:

2.Reference Line(Garis Refrensi)

English letters usually contain the first letter of the name of the executive who signed the letter, followed by a slash or a colon, then the name of the typist. Some companies add certain codes or numbers based on their archive system. Reference placed at the top of the letter above the date. Example:

3 3. Date (Tanggal)

The date of the letter serves to inform the recipient of the letter when the letter was written. the format of writing the date is month / day / year, for example August 30, 2012.Example of writing a date using British Style april 3rd, 1990. And Writing a date using American Style is placed at the top left of the letter in the format Month Date, Year. If there is no letter head, type the place that you visited. Example:

4.Inside Address (Alamat Dalam)

Inside section contains the name of receipt of the letter,its position,and the name of the company along wit its address.Example:

5.Salutition (Salam Pembuka)

opening greetings that are those who open the letter, like greeting the person addresse in the letter. the term used is "Dear Mr./Mrs./Ms. (last name of acceptance),example:

6.Subject Line (Perihal)

make the recipient of the letter easier to find the purpose of the letter, for example Invitation, Apology, and so forth. This is an optional part of a business letter, meaning we can include it or not. Writing a subject using British Style: Subject is placed between the salutation and the contents of the letter. Example:

7.Body of Letter (Isi Surat)

The contents of the letter is a place where to write the things to be conveyed. Paragraph in the contents must use spaces and there is no separation between each paragraph. Leave a space between the end of the contents and the lid.Example:

8. Complimentary Close (Salam Penutup)

This section is a sign that your letter has been completed, usually ending with the writing "Sincerely", "Sincerely yours", "Thank you", and so forth. Note, There is a comma at the end of the cover and only the first letter uses capital letters. Give a distance of 3-4 lines between the cover with the name, which will be used later for the signature.Example:

9.Signature (Tanda Tangan)

This part is the authors signature, usually using black or blue ink.

10.Enclosure (Lampiran)

If a letter contains documents or other attachments other than the letter, the author must display the number of attachments that is by using "Enclosure (number of attachments)", for example "Enclosure (6)".

Example: Eclousure (6)

11.Carbon Copy Natation(Tembusan surat)

This section is used to inform the recipient of the letter, that the letter was also sent to those who need to know the contents of the letter. CC is placed in the lower left of the letter. Example:

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Friday, October 4, 2019

Style Of Bussines Letter

STYLE OF BUSSINEES LETTER

A business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external partyes. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many type of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication.

A.Style of Bussiness Letter Full Block

Full block style is a letter format in which all text is justified to the left margin. In block letter style, standard punctuation is placed after salutations and in other headings. Open punctuation, however, refers to a modification of style where all nonessential punctuation is omitted. A few key factors will help you understand block style format and the difference that open punctuation makes.

1. Return Address: If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it’s common to also include an email address.

2. Date: Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.

3. Reference Line: If the recipient specifically requests information, such as a job reference or invoice number, type it on one or two lines, immediately below the Date.
4. Special Mailing Notations: Type in all uppercase characters, if appropriate.
5. On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence.
6. Inside Address: Type the name and address of the person and/or company to whom you’re sending the letter, three to eight lines below the last component you typed. Four lines are standard.
7. Attention Line: Type the name of the person to whom you’re sending the letter.
8. Salutation: Type the recipient’s name here. Type Mr. or Ms. [Last Name] to show respect, but don’t guess spelling or gender.
9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line.
10. Body: Type two spaces between sentences. Keep it brief and to the point.
11. Complimentary Close: What you type here depends on the tone and degree of formality.
12. Signature Block: Leave four blank lines after the Complimentary Close to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality.
13. Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters.
14. Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more.
15. cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order

B.Style of Bussiness Letter Semi-Block

Semi-Block style is somewhat more complicated than other popular styles of business writing. In indented style, new paragraphs in a piece of writing are indented that is, they begin about 1.5 centimeters to the right of the left margin. Other parts of a business letter are moved farther to the right half of the page. Indented style is one of the older formats for business writing currently in use, though other formats are becoming more popular. Indented style is a format that many of today’s business people were trained to use.

Example of Semi Block style letter form:

Consist of:

· Letter Head

· Date

· Letter no

· Attchment

· Case

· Letter Address

· Salution

· Introduction letter

· Explanation letter

· The Cover letter

· Greeting closing

· Name of Office

· Signature

· Names of Approach

· Copy

· Intials

C. Style of Bussiness Letter Simplified-style

Simplified-style business letters contain all the same elements as the full-block and semi-block letters. Like the full-block format, the simplified format left-justifies every line except for the company logo or letterhead. The date line is either slightly right of center or flush with the center of the page. Letters written in the simplified format have fewer internal sections, such as the body, salutation and date line.

Using the simplified style is the most useful at times when you don’t have a recipient’s contact name. Because the simplified style does not require a salutation, you don’t need the person’s name. The simplified format does away with unneeded formality while maintaining a professional approach

D. Style of Bussiness Letter Hanging - Indented

A hanging indented letter style is when a paragraph is indented so that the first line hangs over the rest. Normally you would see a first line indent. A hanging indented letter style is when a paragraph is indented so that the first line hangs over the rest. Normally you would see a first line indent. Styles Format Business Letter okhtablog A hanging indented letter style is when a paragraph is indented so that the first line hangs over the rest. Normally you would see a first line indent. Business Letter Hanging Indented Style Sample

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